How to create accessible Word documents

Course outline:

This hands-on, practical course will teach you how to create accessible Word documents and will:

  • Outline the background to web accessibility standards and their continued importance.
  • Demonstrate how to make a Word document accessible so that it can be easily understood by people living with vision impairment.
  • Our Digital Accesibility Consultant trainer will talk you through the tools to use for each process and provide a step-by-step handbook for reference, post-course.


  • Background to W3C Web Content Accessibility Guidelines (WCAG) 2.0 and 2.1 (link opens in new window).
  • Understand how people with vision impairment engage with printed documentation.
  • Screenreader demonstration on inaccessible vs accessible documents to understand how screen reading and other assistive technology works.
  • Learn how to use Microsoft’s inbuilt accessibility and template tools in Windows and Office suite.
  • Discover free third party online tools that assess existing document accessibility and offer practical advice and processes for fixing them.
  • Step-by-step workshop to teach best practice processes for creating Word documents.

Workshop covers:

  • Correct text/background colour contrast
  • Document/template structure and headings
  • Bookmarks and table of contents (ToC)
  • Font sizes and paragraph styling
  • Using layout objects (lists, columns, text boxes etc)
  • Image labelling
  • Creating informative hyperlinks
  • Managing tables and lists
  • Quick wins and handy tips

Who is this course for?

  • Individuals and organisations with staff or customers living with vision impairment.
  • Individuals and organisations that produce printed information for the public.

Skill level:

This course is suitable for people with an intermediate level of competence with Microsoft Word.

Course material:

Course material includes:

  • Step-by-step handbook to creating accessibility within Word documents
  • Tips and tricks to implement accessibility and speed up the editing process.

Workshop details:

Workshops are held at VisAbility in Victoria Park. Please contact us for further information on running the workshop at your own premises.


4 hours


Contact us for a quote.

2023/24 workshop dates:

  • Thursday 16 November 2023
  • Thursday 7 March 2024
  • Thursday 16 May 2024


  • Participants to each bring a laptop or tablet with MS Office installed
  • (Onsite) Room set up in classroom format
  • (Onsite) Data projector and screen

Other courses:

How to book training:

Please complete the form below and one of our team will contact you to discuss your requirements further.

Training Request Form B (Sept 2023)

Please note fields marked with an asterisk (*) are required

Do you require training as:*
If you are an individual living with vision impairment, or a parent or carer of someone with low vision, please visit our Group Programs page for more information about the practical training we can offer such as Braille Classes, iDevice Clinic, Cooking Skills and more.

Alternatively, please complete our short form to enquire about vision support services and one of our friendly team will contact you to discuss how we can support you to live independently now and into the future.

Please tell us what training you are interested in.
Software/technology training
Practical training (Practical training courses can only be offered in WA and Tasmania)
Where would you prefer the training to be held?*
Address line 1
Address line 2
Suburb / Town
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