How to create accessible Word documents

Course outline:

This hands-on, practical course will teach you how to create accessible Word documents and will:

  • Outline the background to web accessibility standards and their continued importance.
  • Demonstrate how to make a Word document accessible so that it can be easily understood by people living with vision impairment.
  • Our Digital Accesibility Consultant trainer will talk you through the tools to use for each process and provide a step-by-step handbook for reference, post-course.


  • Background to W3C Web Content Accessibility Guidelines (WCAG) 2.0 and 2.1 (link opens in new window).
  • Understand how people with vision impairment engage with printed documentation.
  • Screenreader demonstration on inaccessible vs accessible documents to understand how screen reading and other assistive technology works.
  • Learn how to use Microsoft’s inbuilt accessibility and template tools in Windows and Office suite.
  • Discover free third party online tools that assess existing document accessibility and offer practical advice and processes for fixing them.
  • Step-by-step workshop to teach best practice processes for creating Word documents.

Workshop covers:

  • Correct text/background colour contrast
  • Document/template structure and headings
  • Bookmarks and table of contents (ToC)
  • Font sizes and paragraph styling
  • Using layout objects (lists, columns, text boxes etc)
  • Image labelling
  • Creating informative hyperlinks
  • Managing tables and lists
  • Quick wins and handy tips

Who is this course for?

  • Individuals and organisations with staff or customers living with vision impairment.
  • Individuals and organisations that produce printed information for the public.

Skill level:

This course is suitable for people with an intermediate level of competence with Microsoft Word.

Course material:

Course material includes:

  • Step-by-step handbook to creating accessibility within Word documents
  • Tips and tricks to implement accessibility and speed up the editing process.

Workshop details:

Workshops are held at VisAbility in Victoria Park or can be arranged onsite at your own premises, for up to 30 participants.


4 hours

Cost (face to face):

Group (2+): $1,000
$250 per person

Cost (online):

Group (2+): $700
$175 per person

2022 workshop dates:

  • Tuesday 3 May 2022
  • Tuesday 2 August 2022
  • Tuesday 1 November 2022


  • Participants to each bring a laptop or tablet with MS Office installed
  • (Onsite) Room set up in classroom format
  • (Onsite) Data projector and screen

Other courses:

How to book training:

Please complete the form below and one of our team will contact you to discuss your requirements further.

Training Request Form B (March 2022)

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